Healthcare Compliance Software
Healthcare Compliance Software
Healthcare compliance spans more ground than any one tool was built to cover. Ntracts brings the critical pieces together in a single connected system purpose-built for healthcare's regulatory complexity.
Every part of your compliance program, working as one.
Ntracts Compliance connects the activities that define healthcare compliance, so an incident links to a policy, a vendor finding surfaces at renewal, and audit evidence is always where you need it.
Risk & Incident Management
Incident Reporting & Management
An incident that takes 30 minutes to report doesn't get reported, and what doesn't get reported doesn't get investigated, fixed or learned from. Ntracts reduces incident reporting to what it needs to be: fast enough that staff actually use it, structured enough that the data is useful and connected enough that findings drive action.
Exclusion Screening & OIG Checks
Employing or contracting with an excluded individual isn't just a compliance finding, it means Medicare and Medicaid won't reimburse for services they provided, and the financial exposure can be retroactive. Automated screening against OIG, GSA and state exclusion lists runs continuously so organizations don't discover a problem during an audit.
Incident Hotline
A confidential reporting channel that gives staff, patients and community members a way to surface concerns, feeding directly into the incident management workflow without creating a separate process to manage.
Audit Management
Audit evidence organized by program chapter and always current, so preparation means reviewing a record that's been maintained continuously, not rebuilding documentation the week before a site visit.
Conflict of Interest
Structured disclosure workflows that capture, review and resolve conflict of interest declarations across the organization with documentation that demonstrates due diligence during audits and accreditation reviews.
Onboarding & Training
Employee Onboarding & Compliance Training
Structured onboarding that connects new employees to the training, policies and compliance requirements specific to their role. Tracked from day one so nothing falls through the cracks before a staff member sees their first patient.
Employee Management
360° visibility into compliance-related employee data, credentials, training status, acknowledgments, exclusion history and role-based requirements, so nothing about a staff member's compliance standing is ambiguous or scattered across systems.
Provider Credentialing
Structured credentialing workflows that track licenses, DEA registrations, board certifications, malpractice coverage and payer enrollment status, so providers are credentialed completely and on time, and the organization isn't billing for services a provider isn't cleared to deliver.
Goals Tracking
Connect individual and organizational compliance goals to measurable milestones with progress tracked in real time so leadership can see where the program is on track and where it needs attention before a deadline passes.
Program & Operations Administration
Grant Tracking
Track grant requirements, reporting deadlines, deliverables and compliance obligations in one place, so federal and state funders see an organization that manages its grants with the same rigor it applies to everything else.
Meeting Management
Compliance decisions made in meetings need to be documented as carefully as the decisions themselves. Ntracts captures discussions, actions and follow-through in a traceable, auditable record, so what was decided in a compliance committee meeting doesn't live in someone's notes.
Referral Tracking
Track inbound and outbound referrals with the compliance context healthcare organizations require, ensuring referral patterns are documented, network requirements are met, and nothing about the referral relationship creates regulatory exposure.
Task Management & Activity Tracking
Compliance work that isn't assigned, tracked and closed creates gaps. Ntracts task management connects compliance activities to the people responsible for them with deadlines, status tracking and an audit trail that shows what was done, by whom and when.
Equipment Management
Lifecycle tracking for healthcare equipment maintenance schedules, inspection records, compliance certifications and safety documentation, so organizations can demonstrate that equipment is managed with the same rigor as the clinical work it supports.
Project Management
Compliance initiatives such as policy overhauls, accreditation preparation and corrective action plans are projects. Ntracts gives compliance teams the structure to manage them with clear ownership, timelines and documented progress that satisfies both internal leadership and external reviewers.
Program Management
Manage compliance programs such as HRSA, accreditation frameworks and state requirements with linked proof of compliance from across the solution. Organizations can demonstrate adherence at any point in the cycle, not just when an auditor asks for it.
Vendor, Data & Visibility
Vendor Management
Healthcare vendor relationships carry compliance obligations that extend well beyond the contract. Ntracts tracks vendor performance, compliance status, exclusion screening and documentation across the full relationship lifecycle, so renewals are informed by evidence, not instinct.
File Management
Centralized document control with version tracking, retention schedules and advanced search, so compliance evidence is always findable, always current and always protected. Not scattered across shared drives, email attachments and individual computers.
Analytics
Compliance data that can't be analyzed can't drive improvement. Ntracts analytics surfaces patterns across incidents, training completion, vendor performance and program status, so compliance leaders can make proactive decisions rather than reactive ones.
Reporting & Dashboards
Real-time dashboards that give compliance officers, leadership and board members the view of program status they need customized by role, always current and built around the metrics that matter for your organization's regulatory and accreditation environment.
HOW WE COMPARE
Our healthcare compliance software versus generic alternatives.
The gap between a purpose-built healthcare compliance system and a generic alternative becomes visible the moment HRSA requirements, OIG screening or policy-to-incident workflows enter the picture.
| Capability | Enterprise GRC Platforms | CLM Tools with Compliance Add-Ons | Ntracts Compliance |
|---|---|---|---|
| Built specifically for healthcare compliance workflows | Requires configuration | Secondary to CLM | ✓ Healthcare-only focus |
| Incident reporting linked to policy and corrective action | Separate modules — manual linkage | Not standard | ✓ Connected automatically |
| Automated OIG/GSA exclusion screening — ongoing | Point-in-time or add-on | Rarely included | ✓ Continuous, all workforce types |
| Vendor performance scorecards tied to contract terms | Generic vendor management only | Basic — not performance-linked | ✓ Automated, evidence-based |
| HRSA, CMS and accreditation program tracking | Not healthcare-specific | Not included | ✓ Built-in, organized by chapter |
| Real-time compliance dashboards for leadership | Varies — often siloed by module | Contract-centric only | ✓ Across all modules |
| Scales from FQHC to enterprise health system | Depends on CLM scope | Enterprise-focused — complex for smaller orgs | ✓ Configured to your environment |
Frequently Asked Questions
- Who is Ntracts Compliance built for?
Ntracts Compliance is built for healthcare organizations that can't afford compliance gaps and don't have time to manage them across disconnected tools.
Compliance Officers running programs that span every department, site, and risk area get one system for incidents, audits, exclusion screening and vendor oversight, with real-time dashboards and audit documentation that's always current, not reconstructed under pressure.
FQHCs and Community Health Centers get HRSA and federal compliance requirements tracked in one place, incident reporting that takes minutes instead of a half day, and audit readiness maintained continuously, not rebuilt from scratch each cycle.
Health Systems and Regional Networks get standardized incident reporting and escalation across all facilities, automated exclusion screening across every employed and contracted individual, and aggregate compliance reporting leadership can actually use.
Risk and Legal Teams get incidents linked directly to relevant policies and corrective action plans, investigation workflows with built-in documentation and escalation, and audit trails that demonstrate diligence, not just record activity.
If your organization manages compliance across multiple roles, sites, or regulatory frameworks, Ntracts Compliance was built for exactly that complexity.
- What is Compliatric, and how does it relate to Ntracts?
Compliatric is a healthcare compliance platform that Ntracts acquired in 2025.
Built specifically for healthcare organizations since 2014, Compliatric's 20+ integrated modules cover the full compliance operating environment, from incident reporting and exclusion screening to audit management, credentialing and grant tracking.
The Ntracts Compliance is powered by Compliatric, integrated into the broader Ntracts governance ecosystem alongside the CLM, Policy and Physician.
- Is the Ntracts Compliance platform HIPAA compliant and secure?
Yes. Ntracts Compliance is built on one of the most secure and certified cloud platforms in the world. Your data is protected by enterprise-grade security infrastructure designed to meet the strictest healthcare compliance standards.
- What compliance modules does Ntracts offer?
Ntracts Compliance, powered by Compliatric, offers a comprehensive administrative compliance suite including:
Vendor management
- Exclusion screening
- Audit management
- Incident reporting
- Incident hotline
- Conflict of Interest tracking
- Credentialing and privileging
- Employee management
- Equipment management
- Policy management
- Program management
- Goals tracking
- Grant tracking
- Meeting management
- File management
- Referral tracking
- Learning Management System
Can we customize our Incident Reporting form?
Yes. Ntracts provides best-practice incident reporting templates as a starting point, built around common healthcare incident categories so you're not starting from scratch, but every element is configurable.
Categories, required fields, routing rules, and notification triggers can all be tailored to match how your organization classifies and escalates incidents.
That means the right people are automatically notified based on incident type, severity, or department, without manual triage after every submission.
- What databases does Ntracts screen against for exclusion monitoring?
Ntracts screens against the OIG List of Excluded Individuals and Entities (LEIE), the GSA System for Award Management (SAM), the Office of Foreign Assets Control (OFAC), NPPES, and all available state healthcare program exclusion and debarment lists.
- Does Ntracts require purchasing the full compliance suite or can we start with the modules we need?
No. Unlike enterprise compliance platforms that require full-suite commitments, Ntracts lets organizations select the modules that match their current priorities, whether that's exclusion screening to address an immediate OIG risk, audit management ahead of a survey, or incident reporting to replace a manual process.
As your compliance program matures or your organization grows, additional modules can be added without re-implementation or disruption to what's already in place.
- Can I build custom reports and dashboards in Ntracts?
Yes. Ntracts includes enterprise-grade business intelligence tools out of the box. Start with our templated reports or build fully custom dashboards tailored to your organization's metrics.
- Can we connect to our HRIS platform?
Yes. Ntracts integrates with many HRIS platforms for Active Directory and user management, streamlining the creation, updating, and deactivation of employee records across your organization.
- Does Ntracts have policy templates?
Yes. We offer nurse-led policy manuals designed to help your organization comply with current regulations and accreditation standards, so you can spend less time writing policy and more time delivering care.
- How does Ntracts help with accreditation standards?
Ntracts makes it easy to stay audit-ready at all times.
Whether you're meeting mandated regulations or pursuing voluntary accreditation, our platform links proof of compliance from across your workflows so nothing falls through the cracks.
- Are Ntracts' LMS courses healthcare specific?
Yes, and that's what sets us apart. Instead of an overwhelming library of generic courses, Ntracts offers a curated, healthcare-specific content library paired with a customizable platform so you can build training that's actually relevant to your team.
See Ntracts Compliance in action.
Book your personalized demo to understand how our healthcare compliance management software can enhance your organization's processes.