Healthcare policy management software

One system. Every policy, every process, every person.

Stop managing policies across shared drives, email threads and manual reminders. Ntracts Policy brings every document, approval and regulatory update into one place so your team spends less time chasing status and more time staying compliant.

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CHALLENGE & SOLUTION HIGHLIGHTS

The connected suite built for healthcare policy.

Policy Visibility

Challenge

• Policies get buried and reviews go missed. Without centralized tracking, documents expire unnoticed and staff continue working from outdated versions.

Solution

• Automated review cycles keep everything current. Policy Manager tracks approval expiration and maintains a full revision history so nothing slips through.

Template Library

Challenge

• Building a compliant policy library from scratch takes time your team does not have. Writing policies that meet federal and accreditation standards requires clinical expertise and hours of research that most organizations cannot spare.

Solution

• Start with 15,000+ expert-built templates instead of a blank page. The Policy Library gives your team a clinically authored, federally aligned starting point for every specialty. Review, customize and approve, not research and write from scratch.

Regulatory Change

Challenge

• Regulatory changes are hard to track and act on. Healthcare organizations must monitor updates from federal agencies, accreditation bodies and state regulators, and act on the policies each change affects.

Solution

• StayAlert! delivers the update and the resources to act on it. Email notifications include the regulatory update plus customizable policies and tools specific to that change, so your team can respond without starting from scratch.

Everything your policy program needs, all in one place.

See how Policy Manager, the Policy Library and StayAlert! work together, from first draft through every review cycle and regulatory update.

Policy Solution

Policy Manager

• Create, approve and maintain every policy through structured workflows with a full audit trail at every step.
  • Configurable multi-step approval workflows
  • Automated review cycles and version control
  • Real-time visibility into approval status

Policy Solution

Policy Library

• 15,000+ policy, procedure and forms templates written to federal standards by clinical staff with RN expertise.
  • Browse by specialty or search across the full library
  • Import individual documents or entire manuals into Policy Manager

Policy Solution

Learning Management System (sold separately)

• Web-based staff training designed for healthcare, including online and instructor-led courses, skills assessments, certifications and compliance reporting.
  • 24/7 access from any device, no IT support required
  • Unlimited continuing education credits

Policy Solution

StayAlert!

• Email notifications covering key regulatory compliance updates, each delivered with customizable policies and tools to help your team respond.
  • Sign up through Policy Manager
  • Each alert includes resources specific to that regulatory change

Policy Management Software Evaluation Guide

Frequently Asked Questions

• Who is Ntracts Policy built for? Ntracts Policy is built for healthcare organizations where outdated, inconsistent, or untracked policies aren't just an administrative problem, they're a patient safety and regulatory risk.

• How does Ntracts help healthcare organizations manage policies and procedures? Ntracts offers a cloud-based policy management platform that automates approval workflows, version control, attestation, and reporting.

• How often are policies updated to reflect new regulations and accreditation standards? Ntracts' policy content is reviewed and updated continuously by a team of RN-led clinical and compliance experts who monitor regulatory changes from CMS, The Joint Commission, OSHA, HIPAA, and other governing bodies. Real-time alerts notify organizations when updates affect their active policies.

• How flexible is the policy approval workflow; what happens if a reviewer needs to send a policy back for changes? With Ntracts Policy Manager, reviewers can return a policy to any prior step in the approval workflow without scrapping the entire process and starting over.