Solutions For Community Based Organizations

Contract Management, Policy & Compliance Software

Governance that scales down without scaling back.

Ntracts gives community-based health organizations one solution to manage grants, contracts, policies and compliance obligations without enterprise complexity.

FEATURES

We solve the challenges CBOs face daily.

• Credentialing gaps create network and compliance risk.

  Funding obligations, deadlines and compliance documentation live in one place, so audit-ready records stop being a scramble and start being a system.

• Compliance responsibilities grow faster than teams do.

  Policy management, incident reporting, exclusion screening, conflict of interest management and a learning management system all work together in one solution.

• Policies exist. Proving it is harder.

  Ntracts keeps policies organized, current and tied to the compliance requirements they support.

Built for organizations doing more with less.

Community health organizations need governance infrastructure that fits their scale, not enterprise complexity they can't support.

Vendor relationships, kept accountable.

Vendor management brings vendor scorecards, performance evaluations and exclusion screening into the same solution as contracts and compliance, so every vendor relationship stays documented and defensible. Funders and auditors get a clear record without CBOs needing a separate system just to track vendor performance and risk.

Purpose-built for smaller organizations.

Most CBOs are stuck choosing between an outdated spreadsheet and an enterprise system built for organizations ten times their size. CLM Flex gives CBOs the structure, visibility and workflow standardization of a full CLM solution, without the complexity of an enterprise rollout. Pre-configured for healthcare from day one, it is built for organizations that have outgrown spreadsheets but don't need a six-month implementation.

Compliance that scales with the team, not against it.

Policy management, incident reporting, exclusion screening and conflict of interest tracking all run through one connected solution instead of separate spreadsheets and email chains. A learning management system keeps staff training current alongside everything else, so one small team can manage what would otherwise require several disconnected tools and a lot more time.

Grant and funding protection.

Grant obligations, deadlines and compliance documentation all live in one place, so audit-ready records stay current automatically. Federal, state and private funding sources are tracked side by side, protecting funding that took years to secure.

How we help community based organizations.

CBO specificity

• Purpose-built for organizations with lean teams and limited administrative resources
• Core CLM, policy and compliance capabilities scaled to fit the size of the organization
• No paying for enterprise features a small team will never use

Audit-ready

• Centralized tracking covers federal, state and private funding simultaneously, each with its own rules and deadlines
• Automated documentation keeps audit trails current without last-minute searches
• One solution protects funding that took years to secure from a single missed requirement

One solution

• Connected compliance tools scale with lean teams instead of adding to their workload
• Nothing critical falls through the cracks between competing priorities
• One solution replaces the need to manage multiple disconnected tools as programs expand

Enhanced policies

• Tracked acknowledgments show exactly who has reviewed and accepted each policy
• Automated review reminders keep policies from going stale
• Documentation is ready the moment a funder or auditor asks

What community health organizations are up against.

Budgets are tightening across the nonprofit health sector, and funders and auditors are asking harder questions than ever. Community-based health organizations are left holding both pressures at once, expected to prove full compliance with the same lean teams that are already stretched thin.

68% of nonprofits plan to cut programs or services in the next one to two years, making administrative efficiency and grant protection more critical than ever.

36% of federal grant audit findings involve incomplete subaward reporting and documentation gaps that put funding at risk.

CLIENT SUCCESS

A partner that keeps the mission running.

"After our last site visit, I desired a better way to keep everything incrementally and accurately organized and up-to-date for our next site visit. This is when I learned about Compliatric [now Ntracts Compliance], a web-based program that does all I wanted and so much more."

Edgar Chavez, MD, CEO, Universal Community Health Center

See how we give you more time for your community.

Manage compliance, governance, contracts and staff oversight in one place so your team can spend less time on administration and more time delivering services.